Arizona Elks Association
Information Integration Committee

Ira S. Cohen State Chairman
irazona@earthlink.net
Rock Anderson
North District

James J. Andert
West District
perelk@adelphia.net
Nancy C. Browne
South District
brownen@juno.com
Fred A. Pelger
East District
rexie@theriver.com

Goals & Objectives
  • 1  
To help all Arizona Elks Lodges progress into the information age.
  • 2
To help all Arizona Elks Lodges have access to the Internet and worldwide web.
  • 3
To enable all Arizona Elks Lodges to access the AEA web page and Grand Lodge web site.
  • 4
To enable and encourage all Arizona Elks Lodges to post their calendars, etc., on the virtual page available to all lodges by the AEA.

Benefits
Membership and financial data can be transmitted to the AEA and G/L via E-Mal, saving time and postage
  • 2
Posting calendars, etc., on the AEA website will minimize scheduling conflicts by lodge personnel, lodge advisors, District Deputies, etc.
  • 3
District Deputy schedules posted on the web may be accessed by the Lodge, enabling the Lodge to schedule events, etc., around the DD schedule.

Current Action Status

All Arizona Elks Lodges are being surveyed at this time to determine what, if any, computer equipment/software they have.
  • 2
Surveys are being mailed, e-mailed and personally delivered to each Lodge ER/Secretary for completion.
  • 3
Completed survey forms are to be collected by district vice chairmen and forwarded to committee chairman.

Next Step

Members of the committee will meet and prepare a matrix showing the results of the survey.
  • 2
A revised action plan will be prepared to highlight lodges/districts where more intense attention needs to be directed in the areas of hardware or software.
  • 3
If necessary, additional cost estimates will be prepared for purchase of software, etc.
  • 4
Results, estimates, recommendations, etc., will be forwarded to State President.

Lodge Survey Form


Elks.org Virtual Home Page Usage


North District 0460
  

Lodge
#
A
B
C
D
E
F
G
H
I
J
K
L
M
Bullhead City
2408 X
X
X
X
X

X

X
X
X


Flagstaff 499













Holbrook 2450 X
X

X




X
X
X
X

Jerome 1361












Kingman 468 X
X
X
X








X
Page 2498 X
X
X
X




X
X

X

Payson 2154 X

X
X
X



X
X
X


Prescott 330 X
X X
X
X
X
X
X
X
X
X
X
X
Sedona 2291 X
X X X



X



Show Low 2090 X X X X X

X

X X
X
Winslow 536 X

X
X



X

X

X


%
81
64
73
81
36
9
18
27
54
63
45
45
18

A -
VHP Used
B
- odge News
C
-
Lodge Facilities
D
-
Lodge Officers
E
-
Lodge Calendar
F -
Lodge Links
G
-
Guest Book
H
-
 Extra Pages
I
-
Lodge Email
J
-
Webmaster Email
K - Up to Date
L
-
Photos
M
-
External Website



West District 0520


Lodge
#
A
B
C
D
E
F
G
H
I
J
K
L
M
Buckeye 2686
X


X




X




Gila Bend 2089













Lake Havasu 2399
X

X
X




X

X

X
Parker 1929













Phoenix 335
X
X
X
X
X

X
X
X

X
X

Phoenix West  2729
X
X
X
X
X



X

X


Scottsdale 2148
X

X
X




X




Sun City 2559
X
X
X
X
X

X


X
X


Surprise  2833
X
X
X
X
X





X


Tempe 2251
X
X
X
X






X
X

Wickenburg 2160













Yuma 476
X
X
X
X

X
X

X
X
X
X
X

%
75
50
66
75
33
8
25
8
50
16
58
25
16

A -
VHP Used
B
-
Lodge News
C
-
Lodge Facilities
D
-
Lodge Officers
E
-
Lodge Calendar
F
-
Lodge Links
G
-
Guest Book
H
-
 Extra Pages
I
-
Lodge Email
J
-
 Webmaster Email
K -
Up to Date
L
-
Photos
M
-
Extertnal Website



South District 0500


Lodge
#
A
B
C
D
E
F
G
H
I
J
K
L
M
Ajo 1579













Casas Adobes 2663
X

X










Catalina Mountain 2815
X
X
X
X






X


Douglas 955













Green Valley 2592
X

X
X




X

X


Nogales 1397













San Manuel 2007













Sierra Vista 2065
X
X
X
X




X




Tucson 385













Tucson East 2532
X
X
X
X


X

X
X



Willcox 2131 X

X
X




X



X

%
54
27
54
45
0
0
9
0
33
9
18
0
9

----
A
-
VHP Used
B
-
Lodge News
C
-
Lodge Facilities
D
-
Lodge Officers
E -
Lodge Calendar
F
-
Lodge Links
G
-
Guest Book
H Extra Pages
I
-
Lodge Email
J
-
Webmaster Email
K -
Up to Date
L
-
Photos
M
-
External Website



East District  0520

Lodge
#
A
B
C
D
E
F
G
H
I
J
K
L
M
Apache Junction 2349
X
X
X
X
X



X

X
X

Casa Grande Valley 2656
X
X
X
X




X




Chandler 2429
X
X

X

X

X
X
X

X

Clifton 1174
X


X









Coolidge-Florence 2350













Kearney 2478













Mesa-Buckhorn 2656
X

X
X









Pinal Mountain 2809













Safford 1607 X
X

X








X

%
66
44
33
66
11
11
0
11
33
11
11 22
11

A
-
VHP Used
B
-
Lodge News
C
-
Lodge Facilities
D
-
Lodge Officers
E
-
Lodge Calendar
F
-
Lodge Links
G
-
Guest Book
H
-
 Extra Pages
I
-
Lodge Email
J
-
 Webmaster Email
K -
Up to Date
L
-
Photos
M
-
External Website



The Elks National Website has provided every lodge with a " Virtual Home Page " (VHP)


What is a Virtual Home Page?

A Virtual Home Page (VHP) is a fast, simple, and inexpensive way to put your lodge on the Internet. Just submit a few simple online forms, and you'll have an effective web presence within the Grand Lodge web site.


What kind of information can we post on our lodge Virtual Home Page?

Each Virtual Home Page includes space for:

  • Lodge News. Post your newsletter on the Internet! With your Virtual Home Page, you can publish your news immediately - no more waiting for printers or the U.S. Post Office. Even better, your news will available to all of Elkdom - not just the folks on your mailing list.
  • Lodge Facilities. Do you have a lounge? Restaurant? RV hookups? Golf Course? Post your facilities on your Virtual Home Page and they'll become a part of our searchable database so traveling Elks can find the services they need when they're on the road.
  • Lodge Officers. Publish your lodge directory online. Each directory listing can (optionally) include a name, spouse, current office, past offices, address, telephone number, and email address.
  • Lodge Calendar. Lodge events can be posted in a familiar calendar format with a "hot-linked" detail screen where you can include a full description of the event, contact information, and lots more. Your members can even display a "printer-friendly" version to create a hard copy of your calendar.
  • Lodge Links. You can now post links to external web pages that feature additional information about your lodge, your programs, or your community.
  • Extra Pages. You can now customize your site with "extra" pages for topics like Lodge History, Lodge Location or any topic that's appropriate to your lodge. These pages will be included automatically in the menu of options that appear on the left side of your Virtual Home page. 
  • Images. You can now upload up to thirty images for display on your Virtual Home Pages. 
  • ENF Reports. A variety of reports from the Elks National Foundation are now available from within your Virtual Home Page. You don't have to do anything - the reports for your lodge are included and updated automatically by the Foundation!


Who can update our Virtual Home Page?